The cards are on the table
17 July 2008 | Steve Bagshaw
In this issue’s Adviser Q & A, our experts look at preventing misuse of purchasing cards. Their tips include:
- making policies available on the company intranet
- giving staff training to prevent potential mistakes
- undertaking regular sample audits to ensure compliance
Do you have any further advice on how to make sure purchasing cards are being used appropriately?
Any words of warning?
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As part of the card issuing procedure, staff should be signing a brief form to capture the signiture but also to point out that this is not for “personal expenses” but for corporate business only which must be reconsiled monthly. Where fraud is suspected there will be an investigation which could result in dismissal or legal proceedings. Often the culture of the organisation is to take what people think they are owed and “forget” the fact that stealing/fraud is a criminal offence.